Executive Assistant Job Opening in Southern California

Executive Assistant job opening in an Excellent healthcare organization in Southern California for the C-Suite. This is a highly reputable organization located in the Los Angeles/Orange county area.  The C-Suite is looking for a partner who’s independent and proactive. Great opportunity to work for a respected individual throughout a large network. 

Permanent position with full benefits!

Position Responsibilities: 

• Monthly, quarterly and annual debt compliance and reporting.
• Monthly board of directors meeting materials; Committee meeting materials for Finance, Investment and Health Plan of California. 
• CFO Committee meeting materials.
• Daily support of C-Suite Executives.
• Tracking of deliverables to Executive Board Meetings, monthly and quarterly.
• Migration of entire manual filing based system to electronic cloud-based system.
• Management oversight of 2 Department Administration employees.
• Heavy calendaring and coordination of high-profile executive schedules.
• Review and recommend changes to company policies.
• Monitor, screen, respond to and distribute incoming and outgoing communications.
• Work with conflicting deadlines and make adjustments on the spot.

Qualifications:

Required:

• Minimum five (5) years of Executive Secretarial and/or administrative support experience. 
• Prior experience within a Financial Services, Legal or Real Estate office environment. 

Preferred:

• Seven (7) years of Secretarial or Administrative experience supporting a senior executive at C-suite Level. 
• Must be knowledgeable in financial reporting as well as financing and investment terms and funds. 

Required:

• High School Diploma/ GED or equivalent.

* Preferred:

• Bachelor’s degree in related field. 

Preferred:

• Knowledgeable in financing and investment terms and funds preferred. 

Required:

• Strong computer skills including Microsoft Office (Excel, Word, PowerPoint, etc.), internet, e-mail/calendaring program; strong grammatical and proofreading skills; ability to work independently, prioritize and complete duties in a timely and organized manner. 
• Ability to work collaboratively and in a positive manner with others; prepares timely and accurate documentation and reports, including Board Committee minutes. Ability to set goals and judge results in accordance with the highest standards; collaborative with strong interpersonal skills. 

Competitive salary range + relocation allowance!

How to apply for the Executive Assistant Job: contact tinaroberts@contactjc.com or tinaroberts@toprecruiterweb.onmicrosoft.com

Tina Roberts

Executive & Management Recruitment Services

(415) 770-1200